Job Vacancies at Danish Refugee Council

Overall purpose of the role

To support the Mixed Migration Centre – East and Southern Africa with administrative programme and grant management needs; financial tracking, reporting and budgeting; and supply chain and procurement. Interested candidates should have excellent organizational, communication and time management skills as well as a passion for working within an humanitarian organization dedicated to the protection of refugees and migrants..

Responsibilities:

Program Support and Grant Management

• Support the Regional Head of MMC and 4Mi Manager in developing proposal budgets informed by MMC’s Master Budget and ensure that the correct templates are used during proposal development.
• Review donor contracts and outline key guidelines and policies and ensuring MMC complies with them.
• Act as the primary linkage between MMC and the Grants team to ensure compliance with DRC and donor rules during project implementation and reporting.
• Ensure all projects are up to date on dynamics and that MMC is in good standing in dynamics.
• Review the RAP (Rolling Action Plan) to ensure the correct reporting timelines are captured and reports are submitted as per the target dates.
• Identify and follow up on MMC instalments and ensure they are recorded and uploaded on Dynamics.

Financial, Reporting Support and Budgeting

• Lead in the preparation of donor financial reports, project budgets, support the Regional Head of MMC to develop proposals and budgets, and support to final project audits.
• Review supporting documentation for accuracy and adherence to DRC, donor policies and accounting principles before submitting to the donor.
• Print, file and certify financial vouchers to accompany financial reports to donors.
• Prepare and update MMC’s Master Budget in coordination with the Regional Finance Controller.
• Identify funding gaps and inform the Regional Head of MMC and 4Mi Manager.
• Set up and participate in Budget Follow Up meetings between MMC, Grants and the Finance department.
• Review project expenses monthly/quarterly to identify any re-bookings or re-postings as per the different budgets and budget lines. And ensured that they are posted on Dynamics.
• Support the team with processing payments of vendors and consultants.
• Prepare the salary rescheduling as per the active projects and budgets.

Supply Chain and Procurement

• Lead the procurement process within the team including raising purchase requisition requests, follow up with the Supply Chain teams on delivery of goods and services, quality control of delivered goods and services, liaison with suppliers on any matter arising, and invoicing and payment.
• Support the Supply Chain team in ensuring that MMC donors’ guidelines are adhered to.
• Support with the preparation and approval of Derogations, Note for files, Statement of Works and Completion Certificates templates for consultancies procurements.
• Support the Regional Head of MMC in the recruitment of consultants, including but not limited to, liaising with the Supply Chain and Human Resource teams in advertising consultancies, identification of candidates, contract reviews, invoicing and payment, consultant evaluation and consultancy close-out procedures..

Experience and technical competencies:

• University Degree in a relevant field: Business Administration, Finance, International development/relations, Political science, Communications, Social science
• At least 5 years’ Programme support experience, with a preference given to experience in an INGO.
• Proven experience in financial management and program development in an INGO.
• Ability to work independently and with excellent organizational, planning and time management skills.
• Demonstrated ability to manage processes and maintain accurate records.
• Demonstrated ability to coordinate tasks to meet deadlines.
• Ability to write in a clear and concise manner and to communicate effectively orally. High proficiency in Microsoft Word, Excel and PowerPoint.
• Good interpersonal skills; ability to work in a multi-cultural environment with respect for diversity.
• An interest in the regional mixed migration dynamic in East and Southern Africa and Yemen.
• Full professional proficiency in English;
• Arabic or French is an asset

Expires: 15 May 2023

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Overall purpose of the role

The specific objectives of the 4Mi Project Manager will be to lead and support the implementation of the 4Mi project in Eastern and Southern Africa | Egypt and Yemen and continue efforts to expand to the Great Lakes and Southern Africa, to establish a continually improved knowledge base for protection response to mixed migration and better inform public policy. 4Mi has been rolled out in Djibouti, Kenya, Somalia, Ethiopia, Sudan, and Uganda and with a history of activities in South Africa. The successful candidate will ensure that the existing 4Mi structure and network shall continue to meet the needs of humanitarian and development stakeholders whilst expanding 4Mi into new localities and countries in the region. This role will also advise the MMC global team on expansions and strengthening of 4Mi programming across the world.

Responsibilities:

Daily 4Mi operations and staff management

• To oversee the operations, implementation and management of the 4Mi project in East Africa, Yemen and Egypt / Great Lakes / Southern Africa and where relevant coordinate with the 4Mi Global Coordinator and the other 4Mi PMs. To ensure that all 4Mi project targets/donor deliverables are met.
• To manage the 4Mi Information Management Officers and 4Mi Project Officers/Coordinators who coordinate a network of field enumerators in different countries using digital technology to survey mixed migration.
• To identify partners, key informants, contacts and other interlocutors critical to the success of this project, represent MMC at conferences and workshops, and establish close working relations with relevant existing mixed migration-related agencies in different countries.
• Responsibly manage all 4Mi budgets and forecasts and ensure timely and regular donor reporting.
• In support of the MMC Regional Head, maintain donor relations with 4Mi donors and expand the donor base for 4Mi
• Expand 4Mi project geographically and contribute to the strategy and fundraising closely with the MMC Regional Head
• Develop, in close collaboration with the MMC Regional Head, appropriate internal processes and SOPs to ensure the success of MMC operations.

Data collection, methodology and analysis of 4Mi data

• In coordination with the 4Mi Global Coordinator, lead on improving and implementing the 4Mi programme and methodology in the region (including, but not limited to, recruitment of enumerators in the field, developing and refining a training manual for enumerators, defining geographical position of enumerators, respondent selection and survey design) and, ensure the methodology of 4Mi is regularly reviewed with respect to increasing its reliability and voracity.
• Oversee the work of the 4Mi Information Management Officers and ensure that 4Mi data is cleaned, validated and formatted for analysis.
• Ensure timely, regular updates of 4Mi data for the MMC website and 4Mi-related publications, in collaboration with the 4Mi Project Officers and Research Officer/s.
• Manage and organize data and be skilled at quantitative analysis and interpretation of data for use in infographics and research (for electronic and hard copy use)
• Contribute to 4Mi snapshots and 4Mi-related publications, in collaboration with the IMOs and Project Officers
• Keep abreast of new developments and ongoing debates on migration data and participate in brainstorming and strategy sessions on new areas of research.

Experience and technical competencies:

•  Master’s degree in development economics, social statistics, migration or other relevant subject.
• A graduate with at least 5-7 years’ experience in an international context (with an NGO, an international organization or a research organization) managing quantitative data collection and/or research projects
• Project cycle and budget management
• Experience in fundraising
• At least 3 years of experience in team management, ideally managing a minimum of 3 employees
• Proven record in survey design and implementation in complex settings
• Advanced skills in quantitative analysis and well versed in a statistical package such as STATA, SPSS, or R
• Strong ability to independently make rapid assessments and sound judgments
• Excellent communication skills and problem-solving skills
• Ability to work under pressure and with competing deadlines
• Experience working as part of a regional team and in a multicultural environment
• A highly-motivated, organized self-starter who can work independently
• Reporting and drafting skills (highly desirable)
• Strong and proven interest in issues of migration and/or forced displacement
• Ability to travel (30%) of the time in this role (desirable)
• Strong speaking, analytical and writing skills in English
• Demonstrated understanding of current mixed migration debates and dynamics in the region is an asset

Expires: 19 May 2023

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About the role

We are currently looking for qualified and experienced individuals to join our pool of Area Managers (AM). As DRC’s primary representative in an area, you will be responsible for the coordination, management, development and representation of DRC programming within your area. You will oversee program implementation according to the country strategy and ensure that operations are implemented within DRC’s regulations, procedures, guidelines and strategies. You will also be responsible for enabling a productive and accountable relationship with beneficiaries, community leaders/representatives, relevant governmental authorities, donors, national and international NGOs as well as UN Agencies.

Duties and Responsibilities

The Area Manager will be responsible for the following:

Project Portfolio

• Supervise the timely implementation of the project portfolio funded by institutional and/or private donations
• Organise and oversee regular project review meetings, particularly for multi sector projects
• Ensure regular contact, frequent support and visits to sub offices
• Contribute to the development of new programme initiatives and help seek funding for these

Support Services Management

• Ensure that all DRC policies and procedures are in place and are adhered to Finance, HR and Supply Chain
• Ensure compliance with DRC’s Code of Conduct
• Ensure timely and accurate financial forecasting and reporting as overall responsible for all budgets

Representation and Advocacy

• Maintain DRC’s position as a key actor in the INGO community and represent DRC to donors and external actors
• Maintain good relations and close coordination with local authorities, UN agencies, international and national civil society
• Ensure DRC’s active engagement and advocacy in local and national level co-ordination bodies on the Programme portfolio (for example protection, child protection, shelter, livelihoods)

Security

• In close coordination with the Country Director and DRC’s Safety Manager, monitor the security environment and implement appropriate safety and security procedures (MOSS compliant)

Strategy and Fundraising

• In close cooperation with the Head of Programme, contribute to the identification and development of new programme initiatives in your designated area, including facilitating assessments and overseeing preparation of concept notes and proposals
• Support the National Coordinators (for example protection, MRE, Livelihoods) in proactively identify areas for collaboration and integrative programming between teams and sectors
• Work with the Country Director and Head of Programme to continue developing  the DRC strategy for designated area

Team and People Management

• People management of direct reports and overall responsibility for all staff in the area (including recruitment, development, people planning and performance)
• Maintain a positive, collaborative and enabling work environment
• Ensure positive staff management, including proactive staff capacity building and ensuring performance reviews are conducted

 About you

You have direct programming experience in one of DRC’s programmatic sectors, as well as experience in management and oversight of a large office. You are familiar with humanitarian principles and practices, have a strong background in representing an international organization to external partners and authorities and excellent networking skills.

To be successful in this role you must have:

• A minimum of 7 years relevant project and/or programme management experience with an international NGO
• A minimum of 5 years of experience of managing a team of both Expatriate and National Staff, ideally across different locations
• Practical experience of implementing multi-sectoral projects, ideally within the fields of emergency response, protection and livelihoods or humanitarian mine action preferably in a conflict-related context
• Experience with writing project proposals and concept notes to mobilize resources and complement and expand current programming
• Experience of managing an office/team where you have had responsibility for ensuring that all finance, supply chain and HR procedures are being followed according to organisational procedures
• Experience with representation of the agency with government, UN, and donor audiences for coordination and advocacy
• Strong diplomatic skills in communicating with stakeholders, fellow heads of office and staff
• Professional fluency in English (depending on the designated area proficiency in other language might be mandatory)
• University Degree in humanitarian/development studies, social sciences  or other relevant field
• Prior knowledge of working with DRC and/or International NGO in relevant region will be considered an asset
• Prior knowledge of cooperation with local partners will be considered an asset

Expires: 30 Jun 2023