Job Opportunities at Fauna & Flora International

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Job Opportunities at Fauna & Flora International

Job Opportunities at Fauna & Flora International,

Job Opportunities at Fauna & Flora International

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Fauna & Flora International (FFI) has been championing wildlife conservation in Kenya in some shape or form since our foundation in 1903. Exactly a century later, we opened an office in Nairobi and established a formal country programme, since when we have been supporting local partners to protect key habitats and species. In particular, we have played a crucial role in establishing a number of wildlife conservancies in northern Kenya that protect wildlife while also supporting sustainable local livelihoods.

Technical Specialist, Social and Environmental Safeguards, BlueAction Project

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Purpose:

The primary purpose of this role is to ensure that FFI, as the BlueAction project lead, adequately identifies, avoids, manages and/or mitigates negative impacts affecting communities or other relevant stakeholders as a result of its conservation work under the BlueAction project in Tanzania. This will be achieved by working directly with a counterpart in Mwambao to ensure the implementation, monitoring and reporting of the social and environmental safeguards tools outlined in the BlueAction environmental and social management plan (ESMP) and process framework.

Specific Duties:

Under the line-management of the Senior Technical Specialist, Social Equity & Rights, Africa and working with the roles listed above, the Technical Specialist, Social & Environmental Safeguards, BlueAction Project, will have the following responsibilities:

Technical

  • Implementation of locally appropriate methods and interventions to assess, manage, monitor and act on social and environmental impacts as identified in the project’s Environmental and Social Management System (ESMS), other safeguard instruments and in the relevant FFI position statements and guidance
  • Work collaboratively with Mwambao to provide technical advice and training to ensure robust documentation and data management systems and monitoring
  • Responsible for keeping the project ESMS tools up to date, including: Environmental and Social Management Plan, Process Framework, Stakeholder Engagement Plan, and Grievance Mechanism.
  • Document the use of ESMS tools and refine and adapt where necessary, in close collaboration with Mwambao
  • Development of outputs (e.g., updated social safeguard documents) and reports according to agreed workplans and in a timely manner for funder reporting requirements

Partnerships

  • Provide guidance and mentorship to project partners to ensure the effective delivery of desired impacts in FFI’s work in Tanzania
  • Build the capacity of in-country partners to deliver on project activities and outcomes

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Development

  • As required and in line with approved strategic plans, contribute to and support the development of funding proposals, ensuring the accuracy and appropriateness of work planned in Tanzania

Budgeting and Reporting

  • Contribute to the production of annual work-plans and budgets for FFI’s conservation activities in Tanzania, in line with annual project budgets and anticipated outcomes
  • Contribute to the provision of accurate and timely technical project reports as per FFI and donor requirements for ESMS
  • Ensure full compliance with FFI position statements, protocols, policies and procedures, ensuring work is done to high quality and within fund budgets

Communications and Representation

  • Ensure regular communication and coordination with FFI staff in the UK, and Kenya as appropriate
  • Develop communications materials in appropriate formats and actively share project results and learning through internal and external fora
  • Represent, and develop the profile of, FFI and FFI’s work in Tanzania with national and local stakeholders, always representing the values and interests of FFI

Other

  • Undertake regular international travel to project sites, Tanga region, Zanzibar (Unguja and Pemba), relevant conferences and international meetings as required
  • Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practice and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
  • Undertake any other tasks commensurate with the position that may be requested from time-to-time by Line Manager, Senior Technical Specialist, Social Equity & Rights, Africa
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Person Specification

Skills

Essential

  • Relevant technical skills including conducting environmental and/or social impact assessments, conducting applied research on sustainable livelihoods, preparing community land use and resource use plans, stakeholder mapping, community conservation activities, etc.
  • Demonstrable project management skills with proven experience in project design, development, implementation, monitoring and evaluation
  • Ability to think critically and analyse complex and nuanced problems
  • Facilitation and training experience
  • Fluent written and spoken English and Swahili
  • Proven organisational skills, with structured and methodical approach to work and a clear focus on results
  • Excellent writing skills including attention to detail, documentation of activities, and preparation of reports
  • Excellent verbal communication, with ability to present, negotiate and persuade at various levels with confidence and credibility·
  • Proficient in Microsoft Office skills

Desirable

  • Proven operational management skills in remote, developing countries.
  • Relevant technical skills in applying social safeguards such as stakeholder engagement plans, grievance mechanisms, and process frameworks (e.g. IFC PS or WB ESS)

Qualifications and experience

Essential

  • Bachelor’s degree or equivalent qualification in a relevant discipline (e.g. natural resource management, anthropology, human geography, environmental management) or at least 5 years’ experience in a similar role
  • Experience of working in a multi-cultural environment
  • Experience of working in partnership with other NGOs (e.g., in consortium), government agencies and/or local civil society organisations
  • Experience of building capacity, training and/or mentoring for more effective conservation action
  • Experience of dealing diplomatically with delicate topics of equity and rights with communities, their representatives and government institutions
  • Experience with project management including developing and following workplans and budgets

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Grant Manager, BlueAction Project

Purpose:

On the ground implementation of the BlueAction project in Tanzania will be partner-led. This role will maintain oversight for the project and financial management, to ensure the effective delivery of the project, on time and budget. This will involve working closely with key project partners and coordinating technical input from FFI staff, to deliver the project, within the terms of the BlueAction Grant Agreement and in compliance with FFI and donor financial guidelines and with FFI policies and procedures. The role will support strengthening of internal systems and procedures for the lead project partner to maintain an effective and dynamic implementation team that delivers impactful conservation action.

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Specific Duties:

Under the line-management of the Grant & Development Manager, Eastern Africa (GDM EA) and working with the roles listed above the Grant Manager, BlueAction Project, will have the following responsibilities:

Grant Management

  • Act as primary project contact point with the donor
  • Manage the project to ensure delivery of the grant within timeframe and budget, in compliance with all obligations within the terms of the Grant Agreement, and in accordance with FFI policies and procedures, in close cooperation with partner leads
  • Ensure all grant agreements, sub-grant agreements and contracts are in place, appropriate to, and comply with, FFI operating standards, the Delegation of Authority (DoA), and implementation context within the region
  • Lead FFI and donor technical report writing, coordinating the inputs of FFI staff and partners, ensuring accurate and timely technical, operational and institutional reporting as per FFI and donor requirements
  • Ensure any non-compliance is addressed or raised through appropriate policies and procedures
  • At grant end, lead the grant management and administrative steps required for smooth grant closure and finalisation of all requirements with the donor
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Financial Management and Reporting

  • Manage project finances with specific attention to tracking and forecasting expenditure to ensure project delivery is on budget and satisfies donor compliance requirements, FFI regulations and the FFI Delegation of Authorities (DoA).
  • Ensure maintenance of project financial records that meet both FFI’s in-country and UK-based institutional auditing requirements and internal and donor reporting and auditing requirements. Oversee maintenance of project financial records by lead partner that meet institutional auditing requirements and internal and donor reporting and auditing requirements
  • Analyse project financial performance, including postings and spend, working closely with the FBP (E&SA)
  • Be responsible for regular budget forecasting and re-budget throughout the year in collaboration with project team as required
  • Oversee main implementing partner to ensure appropriate maintenance of project financial records and that financial management meets both FFI’s institutional auditing requirements and donor reporting and auditing requirements, working with FFI finance team and FBP (E&SA)
  • Prepare project financial reports, with support from the FBP (E&SA), and ensure timely and accurate financial donor and institutional reporting
  • Prepare periodic disbursement requests and budget justifications for the donor
  • Prepare periodic transfers to project partners as per sub-grant agreements in place, following receipt of accurate and timely project financial reporting from them as required
  • Ensure grant budget details are accurately entered into FFI’s institutional annual budget within agreed timeframes

Project Management

  • Lead the development of budgets and work plans for the project, in close coordination with the project implementing partners and key FFI staff
  • Responsible for ensuring effective and timely delivery of project activities and deliverables against the work plan, targets, reporting timeline and budget, coordinating the inputs of implementing partners, Kenya-based and UK-based FFI staff and contractors as necessary
  • Manage procurement processes for FFI in accordance with institutional and donor
  • Manage project inputs from relevant technical and operational staff, consultants and implementing partners
  • Coordinate project data and results management, ensuring compliance with FFI’s data management framework
  • Identify support needed to build the organisational and technical capacity of the lead implementing partner to deliver the project
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Communications & Representation

  • Bring to the attention of the Communications Department news worthy items arising within the project and, as agreed, work with the lead partner’s Communications officer to develop materials as required (e.g., web pages, articles, reports) to support FFI’s work in East Africa and FFI’s brand
  • As required, represent FFI at appropriate external meetings and fora, including consultations, meetings and briefings
  • Assist with documentation and dissemination of lessons learned internally and externally as agreed and appropriate

Programme resource and personnel development

  • Provide motivational line management through objective setting, continuous performance management, annual appraisal, training provision and personal development planning in line with FFI best practice
  • Identify support needed to build the organisational and technical capacity of the lead implementing partner to deliver the project and to support the development and resilience of the partner

Other

  • Undertake regular international travel to project sites, Tanga region, Zanzibar (Unguja and Pemba), relevant conferences and international meetings as required
  • Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practice and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
  • Undertake any other tasks commensurate with the position that may be requested from time-to-time by Line Manager, GDM EA
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Person Specification

Skills

Essential

  • Excellent project management skills with proven experience in project design, development, implementation, monitoring and evaluation· Excellent financial management and numeracy skills, including budgeting and reforecasting
  • Strong organisational skills, with structured and methodical approach to work
  • Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations and donors
  • Excellent written and oral communication skills, including report writing
  • Advanced Microsoft Office skills, including Outlook and Excel
  • Fluency in English (spoken and written)

Desirable

  • Fluency in Swahili strongly desirable

Knowledge and experience

Essential

  • Proven experience in financial management of high-value grants (budgets totaling in excess of 1m €/USD pa)
  • Experience of project management – delivering complex statutory grants, involving diverse actors, and requiring delivery and monitoring of multiple streams of work
  • Experience of grant management – legal compliance and the responsible management of donor funds
  • Proven experience in managing donor relationships effectively
  • Degree or qualification in a relevant discipline or equivalent experience in a similar role
  • Proven experience working in the environment and/or development field internationally

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Method of Application

Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to africajobs@fauna-flora.org

Please mark your application Technical Specialist, Social and Environmental Safeguards, BlueAction Project

The closing date for applications is 22 March 2023. Interviews are likely to be held from week commencing 3 April 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.

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