Internship Openings at RefugePoint

Position overview

The primary responsibility of the HR intern is to provide general administrative support for the Human Resources department.

Key responsibilities:

Assist with various administration roles;

• Including but not limited to supporting on-boarding and off-boarding forms, scheduling of recruiting interviews and off-boarding interviews, requesting reference checks and monitoring the same, and ensuring accurate filing of requisite documents.
• Support in preparing the onboarding schedules for new staff.
• Leave tracking and reconciliation to ensure the 2023 leave trackers are up to date
• Help track performance evaluation reports and ensure the department managers and staff have filled them.
• Support in coordination of monthly all hands meetings.
• Assist in payroll preparation.
• Ensure employee record-keeping accuracy and facilitate in sharing monthly employee records with headquarters;
• Track monthly anniversaries for staff and send out appreciation emails.
• Distribute Employee Handbook, Code of Conduct, Standard Operating Procedures, as well as additional requisite onboarding and/or yearly sign off documents to staff, ensure proper filing and tracking;
• Observe and/or participate in recruitment and exit interviews;
• Observe and/or participate in wellness check-ins with staff;
• Perform miscellaneous clerical tasks such as filing, scanning, data entry;
• Other duties as assigned.

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Minimum Requirements:

• CHRP/Diploma in Human Resources Management;
•  Bachelor’s Degree in Human Resource, Business Studies or a related field is an added advantage.

Desired Requirements:

• Ability to maintain a high level of confidentiality;
• Excellent interpersonal, written and verbal communication skills;
• Comfortable working closely with multiple levels in the organization;
• Able to excel working independently and in a fast-paced team environment;
• Ability to meet challenging deadlines;
• Demonstrates exceptional attention to detail and problem solving;
• High proficiency with Excel, Word, Adobe.

Special Requirements:

• A police clearance certificate.

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Position overview

The primary responsibility of the field building intern is to support RefugePoint’s engagement with Community-Based organizations and partners in Nairobi, Kenya by supporting RefugePoint’s efforts to strengthen the capacity and resources of refugee serving community-based organizations

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Key responsibilities:

• Conducting a mapping exercise for CBOs & other partners working with refugee-serving CBOs.
• Carrying out needs assessments for CBOs & Refugee Led Organisations.
• Conducting vetting exercises for new CBOs through field visits and close collaboration with the Refugepoint’s community outreach team.
• Supporting the mobilization, planning, and implementation of capacity strengthening workshops for Cohorts of CBOs in response to needs raised in the capacity need assessments.
• Occasionally attend meetings/forums as requested by the CBO leads/Partners or by RefugePoint.
• Work closely (Including attending partner meetings) with the other partners working in line with refugee leadership.
• Work closely with the Monitoring and Evaluation team and the Training Manager to capture information needed for reporting on peer-to-peer sessions and the CBO granting process.

Requirements:

• Degree in a Bachelor of Education, Community Development or other related studies relevant
• Knowledge of capacity building, training and development
• Strong facilitation, communication and organizational skills
• Experience in the use of computer and office software packages (Ms Word, Ms Excel etc.)
• Knowledge of the refugee/asylum seeker situation in an urban environment will be an added advantage.
• Strong interest in community empowerment and development.

Special Requirements:

• A police clearance certificate.