Job Summary
Our client who is in shipping Service Industry is seeking to recruit for a HR Coordinator/Assistant who will be responsible for providing administrative support to the HR department. This position involves assisting with various HR functions, including recruitment, employee relations, record-keeping, and compliance with local labor laws and industry-specific regulations.
Job Description
Key Responsibilities:
- Recruitment Support:
- Assist in coordinating recruitment efforts, including posting job vacancies, collecting resumes, and scheduling interviews.
- Prepare and distribute interview materials, such as schedules, assessment forms, and candidate information.
- Conduct initial screenings of candidates and maintain applicant records.
Onboarding and Off boarding:
- Support the onboarding process by preparing new hire paperwork, orientation materials, and training schedules.
- Assist with the collection and organization of employee documentation during onboarding and off boarding.
Employee Records:
- Maintain accurate and organized HR records, both in physical and digital formats.
- Ensure that employee files, including contracts, performance evaluations, and benefits documents, are up-to-date and secure.
Employee Relations:
- Assist in managing employee inquiries and requests.
- Collaborate with HR Manager to address employee concerns and grievances.
- Maintain confidentiality and professionalism when dealing with sensitive HR matters.
Compliance Assistance:
- Assist in ensuring compliance with Kenyan labor laws and industry-specific regulations.
- Help in preparing and submitting reports required by regulatory authorities.
- Stay informed about changes in labor laws that affect HR practices in the shipping industry in Kenya.
Training and Development:
- Support training initiatives by coordinating training schedules, materials, and logistics.
- Assist in tracking employee training completion and maintaining training records.
Administrative Support:
- Provide administrative support to the HR department, including scheduling meetings, taking minutes, and managing HR calendars.
- Assist in budget tracking and expense reporting for HR-related activities.
Communication:
- Facilitate effective communication within the HR department and between HR and other departments.
- Help in the dissemination of HR policies, procedures, and updates to employees.
Qualifications:
- Higher Diploma in Human Resources Management, Degree in Human Resources Management or a related field is an added advantage;
- Prior experience in HR or administrative roles is advantageous.
- Knowledge of Kenyan labor laws and HR practices is a plus.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.
- Ability to handle confidential information with discretion.
- Strong interpersonal and communication skills.
- High level of professionalism and ethics.
NB/ Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted. In case you do not hear from us within 4 weeks please consider your application unsuccessful.