Finance and Administrative Assistant
The World at Abt
Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.
We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.
To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.
Ready to embrace rewarding and meaningful work? Now’s your chance.
In 2021, USAID Kenya awarded Abt Associates, the Kenya Vector Control Activity. It seeks to build on PMI investments under PMI AIRS and VectorLink. The purpose of the project is to plan, implement, provide technical assistance for, monitor and evaluate critical malaria vector control activities. This includes indoor residual spraying (IRS) and insecticide treated net (ITN) activities for prevention of malaria in Kenya. The project has six objectives: (1) indoor residual spraying and other proven vector control interventions, (2) entomological monitoring and surveillance, (3) ITN durability monitoring (4) data driven decision making to inform strategic deployment of ITNs and IRS, (5) capacity building of Kenya national malaria program and selected counties and (6) continuous net distribution system in the community through multiple channels. In 2023, Abt Associates shall implement IRS in Busia and Migori Counties and in other counties thereafter as determined by USAID Kenya
The Opportunity
As a Finance and Administrative Assistant, you will be responsible for supporting the finance, accounting and procurement teams in all project activities following all relevant USAID and Abt Associates policies and procedures.
Core Responsibilities
- Receiving of invoices for processing, verifying the correctness and completeness of the documentation per DA1 guidelines
- Facilitation of typing of DA1 forms and preparation of documentation for submission.
- Verification of validity of vendors Tax documents submitted for procurement and DA1 Processing.
- Receipt and dispatch to vendors of approved DA1 forms
- Follow up of refunds from vendors and documentation of the feedback and refunds.
- Preparation and update of the DA1 tracker for reporting.
- Office supplies and stationery inventory management and tracking
- Preparation of Admin requisitions for approval processing
- Vendor and staff activity payment notifications
- Petty cash management and tracking
- Support in office management and logistics.
- Perform general clerical duties, to include but not be limited to photocopying, scanning, filing, and mailing.
- Other duties as assigned by the supervisor.
Minumum qualifications
Bachelor’s degree with 2 years relevant work experience
Preferred Qualification:
- Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
- 2 years relevant work experience
- Experience in book keeping and preparing vouchers
- Prior experience in office administration.
- Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
- Ability to assess problems and develop solutions.
- Excellent inter-personal communication skills and excellent organization skills.
- Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
What We Offer
We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
Minimum Qualifications
High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
