Finance and Administration Officer at Renewable World
Company: Renewable World
Location: Nairobi, Kenya
Job type: Full-Time
RESPONSIBILITIES
Finance and Administrative Duties
- Ensure up-to-date accurate financial records for all Kenya projects and the overall Kenya programme including financial transactions on QuickBooks and MS Excel spreadsheets.
- Prepare RW Kenya monthly financial reporting pack for Renewable World
- Manage Payroll for RW Kenya staff every month including all KRA and pension submissions. (Anticipate up to 4 staff). Ensure in-country compliance with the Kenya Employment Act.
- Lead on supporting auditors and organizing required documentation for annual statutory audits.
- Update project financial scopes of work monthly ensuring project teams have up-to-date financial information.
- Lead on the setting up of a KES RW bank account.
- Monthly reconciliation of RW bank account as well as petty cash in QuickBooks
- Set up Purchase Order, Invoice, Payment Authorization (PO/INV/PA) for fund requests on timely basis and track the fund balance.
- Ensure timely supplier payments and partner fund release.
- Checking of arithmetical accuracy of bills of suppliers, staff advance settlements and partner expenses.
- Advise on VAT and withholding tax on supplier payments and manage payments to KRA. Ensure in country tax laws are complied with.
- Support on financial and governance due diligence of Project implementing partners.
- Review partner financial report and conduct sample expenses verification for all the projects
- Verify all travel authorisation and expenses requests prior to submitting for approval.
- Ensure all RW Kenya operations are aligned and are compliant with RW’s financial policies.
- Logistics management to conduct any event (hotel, travel, and other required) as required.
- Maintain an asset/inventory record.
- When necessary, liaise with in-country regulatory body for seeking approval of programs, budget and ensuring its reporting responsibilities.
- Maintain and update the personnel file of all RW Kenya staff and ensure all the essential and required documents are therein.
- Support to the RW Kenya team and its project implementing partners in the procurement process while procuring the items/equipment including RETs equipment and ensure the RW procurement provisions are complied with.
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QUALIFICATION, EXPERIENCE AND ATTRIBUTES
- Fully Qualified accountant (e.g. one of: ACA, CIMA, CPA, CA, ACCA) Holder of a degree in related field eg Accounting or Finance • Minimum 5 years’ working experience as a Finance Officer
- Advanced knowledge of MS Excel and MS Word
- Knowledge of QuickBooks will be an advantage
- Good knowledge of the IFRS and Tax Management under Kenyan tax laws
- Strong attention to detail
- Good communicator and team worker with an ability to prioritize.
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How to apply
Submit your CV, copies of relevant documents and Application to jobs@renewable-world.org
Use the title of the position as the subject of the email before 31 October 2023.
